Business Solutions 
Retail & Distribution DMS (Disributor management Solutions)
DMS helps Company and its Distributors do business with each other easily over the internet. DMS typically relies on existing ERP or other legacy systems for master data such as material #'s and distributor master to maintain a single source of truth everywhere. Features and functionality that is not possible in a legacy system, such as multiple pricing for a material and distributor or tracking stock at Distributor end, can be added to DMS as add on modules that will function by itself but seamlessly work as one solution integrated with back-end legacy system.
Distributor login:
Will be greeted by a landing page that Company's DMS user will be able to customize with any picture and or message, for upselling and cross selling, anytime using 'Setup' menu options without any support from internal IT or eBiz
Search for Company part #s using multiple criteria, add to a basket
Upload PO directly into DMS using standard template or key in orders manually. System will automatically use Distributor specific pricing, ensure credit limit is not crossed and provide all shipping and payment options available to complete transaction
View all unconfirmed PO's, SO's (Sales Order) acknowledgments from Company and cancelled PO's
Once a PO is accepted and an SO is generated, under DocuTrak functionality, user can view all related documents such as Invoices, Shipper documents, Payment Ack., Credit and Debit memos. Drill down options and links within documents will allow user to view related documents without going back to home page
Upload PO directly into DMS using standard template or key in orders manually. System will automatically use Distributor specific pricing, ensure credit limit is not crossed and provide all shipping and payment options available to complete transaction
View all unconfirmed PO's, SO's (Sales Order) acknowledgments from Company and cancelled PO's
Once a PO is accepted and an SO is generated, under DocuTrak functionality, user can view all related documents such as Invoices, Shipper documents, Payment Ack., Credit and Debit memos. Drill down options and links within documents will allow user to view related documents without going back to home page
User can access Open Orders Report, Account Balances, Past Due Invoices Report from Reports menu
View all active Newsletters, assembly instructions, download manuals and such under Info Center menu option
In addition to above functions, Company’s main login can,
View PO's from all Distributor. DMS can be configured to automatically push these PO's into Company's legacy system or customized to allow sales staff to review and or edit PO's before accepting into back-end legacy system to generate SO
Under DocuTrak, view PO related documents pulled from legacy system across all Distributors with option to drill down
View Reports such as Open Orders, Account Balances, Past Due Invoices across Distributors in easy to decipher dashboard format
Publish Newsletters, how to manuals, assembly instructions, manage Distributor user access, maintain Freight Terms, Payment Terms, Credit Memo reason code masters, among other options
A separate no frills log in is provided for shipping department to post and manage shipper documents In
ROI Highlights
i. No need for any sales staff to key in orders into back end legacy systems manually. Company can process orders as soon as Distributor places PO, system will not accept obsolete or wrong part #'s and incorrect pricing while ensuring credit limit is not crossed - growth not limited to work hours or bandwidth of sales staff
Audit trail for special approvals are available with details required for SOX compliance
Distributors can see status of their PO and all related documents in near real time 24*7 without calling or emailing anyone at Company - increased customer satisfaction
DMS can accommodate the needs of Distributors large and small, for example, Distributors can upload multiple PO’s directly into DMS or key in manually one at a time; all one needs is a computer with a connection to the internet
eBiz will develop and deploy DMS on a fixed fee basis; no risk of never ending T&M (Time and Material) IT projects. eBiz offers AMC (Annual Maintenance Contract) option post warranty for added peace of mind